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LED Signage Procurement Checklist

A practical spec sheet for sourcing illuminated signage — light boxes, faux-neon, acrylic glowing props, 3D holographic fans and letter lights. Copy the table into your RFQ, then use the question list to separate real factories from trading companies.

The spec sheet (copy into your RFQ)

Send this table to every supplier you shortlist. Identical inputs produce comparable quotes — the only variable left is build quality.

Parameter What to specify Why it matters FSCDISPLAY typical
Display size (W×H, mm) Exact visible area + frame border A 500×700 mm panel is not the same as a 500×700 mm visible face. State both. Custom-cut to your drawing
Brightness (nits / cd/m²) Indoor 800–1500 / window 2000+ / outdoor 3000+ Too dim = invisible in daylight; too bright = wasted power and glare. 2835 SMD, tuned per use
LED type & density SMD 2835 / 3014; LEDs per metre Higher density = smoother light, no hot spots on the LGP. 2835 SMD, even pitch
Light guide panel (LGP) Virgin acrylic, e.g. Mitsubishi Recycled LGP yellows and dims within a year. Ask for virgin material. Mitsubishi LGP standard
Power input Low-voltage 12V DC Safer, thinner profile, easier to certify for EU/US. 12V DC builds
Color / CCT White CCT (3000/4000/6500K) or RGB Match brand color; provide a Pantone or hex if critical. Single-color or RGB
IP rating IP20 indoor / IP65 outdoor Outdoor or window-facing needs sealed edges and a waterproof driver. IP65 option per project
Driver / power supply UL-listed (US) or CE (EU) The driver fails first; certify it for your market. UL-listed suppliers / CE
Plug & cable US / EU / AU plug, cable length Confirm before shipping — rewiring on arrival is costly. Matched to destination
Mounting Wall / hanging / freestanding / desktop Fixings differ by substrate; state wall type. Brackets per install
Artwork format AI / PDF / PNG with bleed Vector scales clean; raster needs 300 DPI at final size. Reviewed before production
Sample lead time ~15 days typical A sample proves the build before you commit volume. ~15 days
Production lead time ~25 days after sample approval Schedule around your launch, not the factory’s convenience. ~25 days
MOQ 1 unit supported Lets you pilot one store before a chain roll-out. From 1 unit
Warranty 1-year on panel & driver Covers manufacturing defects on the light source. 1-year limited
Trade terms EXW or DDP EXW = you control freight; DDP = delivered duty paid. EXW / DDP, 30+ countries

Questions to ask every supplier

The answer to each tells you something the quote never will.

Can you ship a sample first?

A sample turns a spec on paper into a physical proof. ~15 days is normal for a custom build.

What material is the light guide panel?

Virgin acrylic (Mitsubishi-grade) stays clear; recycled LGP yellows. This single detail predicts 2-year performance.

What aging / burn-in test do you run?

A 2-hour full-power aging test before packing catches dead LEDs and driver faults.

Which certifications come with the order?

CE + RoHS are standard for the EU; UL-listed drivers matter for the US. Ask for the test report, not just the mark.

What plug and voltage are fitted?

Confirm US / EU / AU and 12V DC before shipping — retrofitting on arrival adds cost and delay.

What does the warranty actually cover?

A 1-year limited warranty on the panel and driver is reasonable; get it in writing.

Can you show a reference photo at full brightness?

A lit, in-context photo reveals brightness uniformity and color accuracy better than a spec sheet.

Comparing two quotes

When both suppliers answered the same spec sheet, the difference is no longer "who is cheaper" but "who builds to last." Weight your decision on material grade (LGP), driver certification, the aging test, and the warranty in writing. A sign that dims in six months costs more than a slightly pricier one that lasts.

See also our guide to sourcing LED light boxes from China and the steps to verify a reliable sign factory.

Want a second opinion on your spec?

Send your drawing and quantity — we review it and return a project quote within 24 hours. Low MOQ, custom build, EXW or DDP.

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Related product lines: ultra-thin light boxes, faux-neon signs, acrylic glowing props, holographic 3D displays.

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